1.1 Listening Skills: Listening to Personal Introduction and Filling a Form

Listening Skills: Listening to Personal Introduction and Filling a Form

Paper: PROFESSIONAL ENGLISH

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Introduction

Listening is one of the most essential communication skills in Professional English. It plays a vital role in academic, professional, and real-life situations such as interviews, meetings, seminars, and official interactions. Among the various listening tasks, listening to a personal introduction and filling a form is a practical and commonly tested skill. This task evaluates a learner’s ability to understand spoken information accurately and record it correctly.

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Meaning of Listening

Listening is an active process of receiving, interpreting, and responding to spoken language. It involves concentration, comprehension, and retention of information. According to English for Science & Technology (Cambridge University Press, 2021), listening is not merely hearing sounds but understanding the speaker’s message in context.

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Personal Introduction – Concept

A personal introduction is a short speech where a speaker provides basic personal and professional details such as:

• Name

• Age

• Qualification

• Occupation

• Address

• Contact details

• Interests or skills

In professional contexts, personal introductions are commonly used in:

• Job interviews

• Office interactions

• Academic seminars

• Registration processes

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Listening to a Personal Introduction

Listening to a personal introduction requires:

• Focused attention

• Understanding spoken English

• Identifying key details

• Avoiding distractions

The listener must recognize specific information rather than the entire speech.

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Filling a Form – Meaning

Form filling is a functional writing skill where information heard through listening is transferred into a structured format. It is widely used in:

• College admission forms

• Job applications

• Bank forms

• Medical and travel documents

The accuracy of form filling depends entirely on effective listening.

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Key Details to Listen For

While listening to a personal introduction, the listener should focus on the following details:

1. Name – Correct spelling

2. Date of Birth / Age

3. Gender

4. Educational Qualification

5. Occupation / Profession

6. Address

7. Phone Number / Email ID

8. Nationality

9. Hobbies or Skills

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Steps in Listening and Filling a Form

Step 1: Pre-listening

• Read the form carefully

• Identify required fields

• Predict possible answers

Step 2: While Listening

• Listen attentively

• Note keywords and numbers

• Do not panic if something is missed

Step 3: Post-listening

• Review the filled form

• Correct spelling and numbers

• Ensure completeness

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Sample Listening Task

Speaker’s Introduction:
“Good morning. My name is Arun Kumar. I am 21 years old and currently pursuing my B.Tech in Information Technology. I live in Coimbatore. My contact number is 9876543210 and my email ID is arun.kumar@gmail.com.”

Form Filled Using Listening:

• Field	Information
  Name	Arun Kumar
  Age	21
  Qualification	B.Tech (IT)
  Address	Coimbatore
  Phone Number	9876543210
  Email ID	arun.kumar@gmail.com

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Importance of This Skill

• Enhances real-life communication ability

• Improves concentration and memory

• Essential for professional efficiency

• Helps in academic and competitive examinations

• Develops confidence in handling spoken English

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Common Errors to Avoid

• Incorrect spelling of names

• Missing numerical details

• Confusing similar-sounding words

• Lack of concentration

• Writing before understanding the context

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Tips to Improve Listening Skills

• Listen to English conversations daily

• Practice mock listening tests

• Focus on keywords

• Improve vocabulary

• Take short notes while listening

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Conclusion

Listening to a personal introduction and filling a form is a practical and scoring area in Professional English examinations. It reflects a learner’s ability to understand spoken English and apply it in real-world situations. With regular practice and focused listening, students can easily master this skill and perform well in examinations and professional environments.

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References

1. Selvam, V., Priyadarshini, S., Francis, D. M., Shoba, K. N., & Joevani, L. (2021). English for Science & Technology. Cambridge University Press.

2. Anbazhagan Vijay, J. (2017). Communicative English. Global Publishers, Chennai.

3. Raman, M., & Sharma, S. (2019). Professional English. Oxford University Press, New Delhi.

4. Chellammal, V. (2003). Learning to Communicate. Allied Publishing House, New Delhi.

5. Using English (2017). Orient Blackswan, Chennai.

6. OER – Authentic Open Educational Resources

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