2.4 Writing - Report on an event (Field Trip, Industrial Visit, Educational Tours etc.), Review on Books and Movies.
Writing – Report on an Event
(Field Trip / Industrial Visit / Educational Tour)
(20 Marks – Professional English)
Introduction
Report writing is an essential professional skill that enables individuals to present factual information in a structured and objective manner. In academic and professional contexts, reports are used to document events such as field trips, industrial visits, seminars, workshops, and educational tours. A well-written report should be clear, concise, formal, and factual, avoiding personal opinions unless required.
According to English for Science & Technology (Cambridge University Press, 2021), a report should follow a logical structure, maintain clarity of purpose, and present information systematically to the reader.
Purpose of Writing a Report
The main purposes of writing a report on an event are:
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To record important details of the event
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To inform authorities or stakeholders
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To evaluate learning outcomes
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To develop professional communication skills
Structure of a Report
A standard report on an event consists of the following components:
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Title
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Introduction
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Date and Venue
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Participants
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Objectives of the Event
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Description of the Event
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Outcomes / Learning Experience
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Conclusion
Sample Report
REPORT ON AN INDUSTRIAL VISIT
Introduction
An industrial visit was organized by the Department of Information Technology of XYZ Engineering College to provide students with practical exposure to real-world industrial environments. Such visits bridge the gap between theoretical knowledge and practical application.
Date and Venue
The industrial visit was conducted on 15th September 2025 at ABC Software Solutions Pvt. Ltd., Chennai.
Participants
A total of 48 students from the third year Information Technology department, accompanied by two faculty members, participated in the visit.
Objectives of the Visit
The objectives of the industrial visit were:
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To understand the functioning of a software organization
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To gain exposure to real-time project development
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To learn about industry expectations and professional ethics
Description of the Event
The visit began with an introductory session by the Human Resources Manager, who explained the company’s history, vision, and organizational structure. This was followed by a technical session where software engineers demonstrated live projects related to web development and cloud computing.
Students were given an opportunity to interact with professionals and clarify their doubts regarding programming languages, project management tools, and career opportunities in the IT industry. Safety measures and workplace discipline were also explained.
Outcomes / Learning Experience
The industrial visit helped students:
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Understand real-time software development processes
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Gain awareness of industry standards and work culture
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Improve their knowledge of emerging technologies
The visit was highly informative and motivated students to enhance their technical and communication skills.
Conclusion
The industrial visit was successful and beneficial for all participants. It provided valuable insights into the professional world and helped students relate classroom learning with industrial practices. Such visits should be encouraged regularly to prepare students for future careers.
SAMPLE REPORT
REPORT ON A FIELD TRIP
Introduction
A field trip was organized by the Department of Information Technology of XYZ Engineering College to enhance students’ practical understanding of concepts taught in the classroom. Field trips provide experiential learning and help students observe real-life applications of theoretical knowledge.
Date and Venue
The field trip was conducted on 10th August 2025 to Birla Planetarium and Science Museum, Chennai.
Participants
A total of 52 students from the second-year Information Technology department, accompanied by three faculty members, participated in the field trip.
Objectives of the Field Trip
The objectives of the field trip were:
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To gain practical exposure to scientific and technological concepts
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To enhance observational and analytical skills
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To encourage interactive and experiential learning
Description of the Event
The field trip began with a guided tour of the science museum, where students explored various exhibits related to physics, space science, and technology. Demonstrations on satellites, renewable energy, and robotics were particularly informative.
Later, students attended a live show at the planetarium, which explained celestial bodies, space missions, and recent developments in astronomy. The explanations were clear and engaging, helping students relate science to real-world applications.
Students actively participated by asking questions and engaging in discussions with the guides.
Outcomes / Learning Experience
The field trip helped students:
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Improve conceptual clarity through visual learning
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Develop curiosity and interest in scientific research
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Understand the practical relevance of classroom topics
The trip was both educational and enjoyable.
Conclusion
The field trip was a successful learning experience. It enhanced students’ knowledge beyond textbooks and encouraged them to explore scientific advancements. Such educational field trips play an important role in holistic learning and should be organized regularly.
SAMPLE REPORT
REPORT ON AN EDUCATIONAL TOUR
Introduction
An educational tour was organized by the Department of Information Technology of XYZ Engineering College to provide students with academic exposure, cultural awareness, and practical learning opportunities outside the classroom.
Date and Places Visited
The educational tour was conducted from 5th to 8th October 2025. The places visited included Bangalore, Mysore, and Coorg.
Participants
A total of 45 students from the third-year Information Technology department, accompanied by two faculty members, participated in the tour.
Objectives of the Educational Tour
The objectives of the educational tour were:
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To gain exposure to educational and technological institutions
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To understand cultural and historical significance
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To promote teamwork and interpersonal skills among students
Description of the Tour
The tour began with a visit to an IT park in Bangalore, where students learned about software development processes and corporate work culture. This was followed by a visit to Mysore Palace, where students gained insights into Indian heritage and architecture.
In Coorg, students visited coffee plantations and learned about agricultural practices and eco-tourism. Informative sessions and guided tours helped students understand the importance of sustainability and environmental conservation.
Throughout the tour, students maintained discipline and actively participated in all activities.
Outcomes / Learning Experience
The educational tour helped students:
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Gain practical knowledge beyond academics
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Develop cultural awareness and social responsibility
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Improve communication and teamwork skills
The tour was informative, enjoyable, and memorable.
Conclusion
The educational tour was a valuable learning experience for all participants. It broadened students’ perspectives and enhanced both academic and personal growth. Such tours should be encouraged as they contribute significantly to overall development.
Language Features of a Good Report
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Use formal language
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Write in past tense
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Avoid personal pronouns like I and we
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Maintain clarity and objectivity
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Use headings and subheadings
Importance in Professional Communication
As stated in Communicative English (Anbazhagan Vijay, 2017), report writing enhances professional efficiency by enabling clear documentation and effective dissemination of information in organizational settings.
Writing – Review on Books and Movies
Paper: PROFESSIONAL ENGLISH
Introduction
Writing reviews of books and movies is an important skill in Professional English. A review is a critical evaluation that expresses the reviewer’s opinion about the content, theme, style, strengths, and weaknesses of a book or movie. Reviews help readers or viewers decide whether the material is worth their time and also improve analytical and expressive writing skills.
According to English for Science & Technology (Cambridge University Press, 2021), review writing enhances comprehension, critical thinking, and professional communication skills.
Review on a Book
Book Details
Title: Wings of Fire
Author: Dr. A.P.J. Abdul Kalam
Genre: Autobiography
Summary of the Book
Wings of Fire is the autobiography of Dr. A.P.J. Abdul Kalam, former President of India and a renowned scientist. The book narrates his journey from a humble childhood in Rameswaram to becoming a leading figure in India’s space and missile development programs. It highlights his education, struggles, dedication, and contribution to ISRO and DRDO.
Analysis and Opinion
The book is inspiring and motivational. Dr. Kalam emphasizes the importance of hard work, discipline, and perseverance. The language used is simple and clear, making it accessible to readers of all ages. The book also reflects strong moral values, patriotism, and respect for teachers and mentors.
Conclusion
Wings of Fire is a must-read book for students and professionals. It motivates readers to dream big and work relentlessly to achieve success. The book serves as a guiding light for personal and professional growth.
Review on a Movie
Movie Details
Title: 3 Idiots
Director: Rajkumar Hirani
Genre: Drama / Comedy
Summary of the Movie
3 Idiots is a film that focuses on the lives of three engineering students and highlights the pressures of the education system. The movie addresses issues such as rote learning, parental expectations, friendship, and the importance of following one’s passion.
Analysis and Opinion
The movie effectively blends humor with strong social messages. The performances are excellent, and the screenplay is engaging. Through the character of Rancho, the film emphasizes learning with understanding rather than memorization. The emotional scenes and realistic situations make the movie impactful.
Conclusion
3 Idiots is an entertaining and thought-provoking movie that delivers an important message about education and life choices. It encourages students to pursue excellence instead of success and to enjoy the learning process.
Importance of Review Writing
Review writing helps in:
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Developing critical thinking skills
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Improving vocabulary and grammar
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Expressing opinions clearly and professionally
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Enhancing reading and viewing comprehension
As stated in Communicative English (Global Publishers, 2017), review writing is an essential component of professional communication.
Conclusion
Writing reviews of books and movies is a valuable skill in Professional English. It enables students to analyze content, express ideas effectively, and communicate opinions in a structured manner. Regular practice of review writing prepares students for academic exams as well as professional communication scenarios.
References
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Veena Selvam et al. (2021). English for Science & Technology. Cambridge University Press.
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Anbazhagan Vijay, J. (2017). Communicative English. Global Publishers, Chennai.
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Raman, Meenakshi & Sharma, Sangeeta (2019). Professional English. Oxford University Press.
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Chellammal, V. (2003). Learning to Communicate. Allied Publishing House.
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OER – Authentic Open Educational Resources.
References
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Veena Selvam et al. (2021). English for Science & Technology. Cambridge University Press.
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Anbazhagan Vijay, J. (2017). Communicative English. Global Publishers, Chennai.
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Raman, M., & Sharma, S. (2019). Professional English. Oxford University Press, New Delhi.
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Chellammal, V. (2003). Learning to Communicate. Allied Publishing House, New Delhi.
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Using English. Orient Blackswan, Chennai, 2017.
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OER (Authentic Open Educational Resources).
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