4.4 Writing – Job / Internship Application: Cover Letter & Resume

 

Writing – Job / Internship Application: Cover Letter & Resume

Paper: PROFESSIONAL ENGLISH

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Introduction

Applying for a job or internship requires effective communication through a cover letter and a resume. Both are essential documents that create the first impression with recruiters and increase the chances of selection.

A cover letter introduces the candidate, highlights suitability for the role, and expresses motivation, while a resume provides a structured summary of qualifications, skills, and experiences. Mastering these documents is crucial for professional success.

According to English for Science & Technology (Cambridge University Press, 2021), well-written applications reflect professionalism, attention to detail, and communication skills.

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1. Cover Letter

A cover letter is a formal letter sent along with a resume. It explains why you are suitable for the role and how you can contribute to the organization.

Key Components of a Cover Letter

1. Header – Include your name, contact details, and date.

2. Recipient Details – Name, designation, and company address.

3. Salutation – Example: Dear Mr./Ms. [Last Name]

4. Introduction – Mention the position you are applying for and a brief self-introduction.

5. Body – Highlight your skills, qualifications, achievements, and explain why you are a good fit.

6. Closing – Express interest in an interview and thank the reader.

7. Signature – Include your name and, if sending a hard copy, a handwritten signature.

Example Cover Letter

John Doe
123 Main Street, City, State
john.doe@example.com | +91-9876543210
23 December 2025

Mr. Robert Smith
HR Manager, ABC Technologies
City, State

Dear Mr. Smith,

I am writing to apply for the Software Intern position at ABC Technologies as advertised on your website. I am currently pursuing a Bachelor’s degree in Information Technology and have a strong foundation in Python programming and data analysis.

During my coursework, I completed a project on data visualization using Python, which improved my problem-solving and analytical skills. I am confident that my technical knowledge and enthusiasm for learning will make me a valuable asset to your team.

I would welcome the opportunity to discuss my application further. Thank you for considering my application.

Sincerely,
John Doe

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2. Resume

A resume is a structured document summarizing your education, skills, experiences, and achievements. It is usually one or two pages and should be clear, concise, and visually organized.

Key Sections of a Resume

1. Header – Name, contact information, email, LinkedIn profile.

2. Career Objective – A brief statement of your career goals and what you aim to achieve in the role.

3. Education – List your qualifications in reverse chronological order.

4. Skills – Technical, soft, and professional skills relevant to the position.

5. Experience / Internships – Include company, designation, duration, and responsibilities.

6. Projects / Achievements – Highlight key accomplishments or projects.

7. Certifications – Any relevant courses or training.

8. References – Optional; provide if requested.

Example Resume (Summary)

John Doe
Email: john.doe@example.com | Phone: +91-9876543210 | LinkedIn: linkedin.com/in/johndoe

Career Objective:
Aspiring software engineer seeking an internship to apply programming and data analysis skills in a challenging professional environment.

Education:

• B.Tech in Information Technology, XYZ University, 2023–2027

Skills:

• Programming: Python, Java

• Data Analysis & Visualization: Pandas, Matplotlib

• Communication & Teamwork

Projects:

• Data Visualization Project: Created interactive dashboards to analyze sales data using Python.

Achievements:

• Won 1st place in university coding hackathon

• Certified in Python for Data Science (Coursera)

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3. Tips for Effective Job/Internship Applications

• Tailor your cover letter and resume for each application.

• Use professional and concise language.

• Highlight achievements, skills, and experiences relevant to the role.

• Ensure no spelling or grammatical errors.

• Keep your resume clear, structured, and visually appealing.

• Follow company-specific guidelines for format and submission.

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Conclusion

Writing an effective cover letter and resume is essential for securing jobs and internships. These documents represent your first impression to employers, showcasing your professionalism, skills, and motivation. By structuring your application carefully and highlighting relevant experiences, you increase your chances of success in the professional world.

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References

1. Veena Selvam et al. (2021). English for Science & Technology. Cambridge University Press.

2. Raman, Meenakshi & Sharma, Sangeeta (2019). Professional English. Oxford University Press, New Delhi.

3. Chellammal, V. (2003). Learning to Communicate. Allied Publishing House, New Delhi.

4. Using English (2017). Orient Blackswan, Chennai.

5. OER – Authentic Open Educational Resources