5.5 Grammar – Common Errors

 

Grammar – Common Errors

Paper: PROFESSIONAL ENGLISH

Introduction

Grammar is the foundation of effective communication in English. Correct grammar ensures clarity, professionalism, and readability in both written and spoken contexts. Errors in grammar can confuse readers, reduce the impact of your message, and affect your credibility. In professional and academic contexts, mastering grammar helps learners improve fluency, comprehension, and confidence in communication.

According to English for Science & Technology (Cambridge University Press, 2021), proper use of grammar enhances clarity and precision in expressing ideas in real-life professional and academic situations.

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What Are Common Grammar Errors?

Common grammar errors are mistakes that frequently occur in everyday writing and speaking. They can involve incorrect word usage, sentence structure, punctuation, or verb forms. Identifying and correcting these errors is essential to communicate effectively.

Example:

• Incorrect: “He go to the office every day.”

• Correct: “He goes to the office every day.”

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Importance of Correct Grammar

Correct grammar is important because it:

• Ensures clear and precise communication

• Enhances credibility and professionalism

• Improves reading and listening comprehension

• Helps learners understand and use English accurately

• Is essential in professional documents, emails, reports, and presentations

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Common Grammar Errors with Examples

Error	Example	Correction
There, Their, They’re	“Their going to the meeting.”	“They’re going to the meeting.”
Its vs. It’s	“The company changed it’s policy.”	“The company changed its policy.”
Your vs. You’re	“Your welcome to join the team.”	“You’re welcome to join the team.”
Misplaced Apostrophes	“The reports’s are ready.”	“The reports are ready.”
Sentence Fragments	“Because the team worked hard.”	“Because the team worked hard, the project was successful.”
Run-On Sentences	“I completed the report I revised it and submitted it.”	“I completed the report. I revised it and submitted it.”
Incorrect Verb Tense	“I write the report yesterday.”	“I wrote the report yesterday.”
Overusing Commas	“I completed, the task, and submitted, it.”	“I completed the task and submitted it.”
Confusing Adjectives and Adverbs	“She sings beautiful.”	“She sings beautifully.”

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Grammar Errors in Professional Contexts

Error Type	Usage
Subject-Verb Agreement	“The team is ready.” (not “The team are ready.”)
Active vs. Passive Voice	Use active for clarity: “The manager approved the report.”
Correct Prepositions	“He is responsible for the project.”
Correct Punctuation	Avoid comma splices: “We started the meeting, we discussed the agenda.” → “We started the meeting and discussed the agenda.”

Example sentence:

“She has completed the report and submitted it to the manager on time.”

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Difference Between Grammar Errors and Correct Usage

Grammar Errors	Correct Usage
Meaning may be unclear	Meaning is clear and precise
Can confuse readers	Easy to understand
Often context-independent	Contextually appropriate
Reduces professionalism	Enhances credibility

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Tips for Avoiding Grammar Errors

1. Proofread your writing carefully before submission

2. Read professional articles, reports, and documents

3. Listen to native speakers in professional settings

4. Use grammar-check tools like Grammarly or Hemingway Editor

5. Practice writing and speaking regularly

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Conclusion

Grammar is a vital element of mastering the English language. Correct grammar ensures clarity, professionalism, and effective communication. For students of Professional English, understanding and avoiding common grammar errors is crucial for academic success and professional performance. Regular practice, careful proofreading, and exposure to high-quality English content can help learners communicate confidently and effectively.

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References

1. Veena Selvam et al. (2021). English for Science & Technology. Cambridge University Press.

2. Raman, Meenakshi & Sharma, Sangeeta (2019). Professional English. Oxford University Press, New Delhi.

3. Chellammal, V. (2003). Learning to Communicate. Allied Publishing House, New Delhi.

4. Using English (2017). Orient Blackswan, Chennai.

5. OER – Authentic Open Educational Resources